author Łukasz Kalinowski (Radgost), 2014-05-22

Invoice is the primary sales document, containing detailed information regarding completed transaction. It is the most popular accounting document. Properly issued invoice contains the following information:

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Prepayment invoice

author Łukasz Kalinowski (Radgost), 2014-05-22

There are certain situations where a deposit is required from either buyer or seller. In such cases, you may issue a prepayment invoice.

Prepayment invoice is a document used to record advance payments from suppliers or clients. It contains the amount to be prepaid on a sales order and enables you to invoice deposits required from clients or sellers. 

Prepayments can be calculated based either on the percentage of the total order, or have a fixed amount. 


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Credit Note

author Michał Stefaniak, 2014-05-22

A Credit Note is a document type issued to correct an error which has been made in a sales invoice that's been processed and sent to a customer. Each invoice may be corrected and it is the only proper form of accounting interference. Any type of annotations or corrections on the invoice are not acceptable. 


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European invoice

author Łukasz Kalinowski (Radgost), 2014-05-21

If any of your clients operate within the European Union, you are obliged to issue a European invoice. Such an invoice is not significantly different from the traditional, however, you need to remember to enter relevant additional details:


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4 ways to speed up the payment process in your company

author Filip Kniola, 2014-04-28

Execution and management of payments are the key aspects of every company’s daily life. Their ease and quickness have an impact on the financial condition and current results. In order to simplify and speed up the payment process, change your mindset and step away from the traditional approach. Become familiar with four examples of effective ways to accelerate the payment process.

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How to simplify the payment process with online banking?

author Filip Kniola, 2014-04-25

Online banking is a convenient alternative for traditional ways of conducting financial transactions. It allows customers to manage their finances on a secured website operated by the institution, which can be a retail bank, virtual bank, credit union or building society. As of 2014, over 69 Million Americans are using online banking.

E-banking combined with e-invoicing saves hours of time it would normally take to complete the process in a traditional way. Invoices can be paid by either cash or a bank transfer. The vast majority, however,  are paid via online banking. So far in order to check if an invoice has been paid, you were required to log into your online banking and check if your client has transferred the amount.

InvoiceOcean lets you simplify the process even more by allowing to import your bank statement to the system, which automatically changes the invoice status. In order to take advantage of the Banking feature you need to take the following steps:



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