Proforma invoice

author Filip Kniola, 2014-05-23

Proforma invoice is an accounting document which shows how much a certain number of goods or services will cost in advance of a shipment. What differentiates it from an estimate or price quotation is the fact that the terms of sale are subject to change. It is used by a wide variety of businesses in every industry.

Proforma invoices are used in situations when the client have not yet agreed to the prices and is send a proforma to give them an idea of how much the goods or services will actually cost. InvoiceOcean allows your clients to easily convert a proforma to an invoice by clicking the "Convert to invoice" button. It is a useful feature which saves time on otherwise having to issue a new document and enter all data from the beginning. 

A properly issued proforma should contain the below information:

 

 

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Receipt

author Filip Kniola, 2014-05-23

Receipts and invoices are source documents in accounting.

When a buyer and a seller conduct business transactions they are required to record or document it with both of these documents. 

A receipt is document stating that payment has been complete in order to finalize the sale. It usually works an ownership proof and should contain the following information:

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Invoicing for Mac OS X

author Filip Kniola, 2014-05-22

A large number of users look for a simple invoicing software for Apple Mac OS X system. InvoiceOcean can be successfully used on Apple products as it is fully integrated. 

 

 

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Invoice

author Filip Kniola, 2014-05-22

Invoice is the primary sales document, containing detailed information regarding completed transaction. It is the most popular accounting document. Properly issued invoice contains the following information:

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Prepayment invoice

author Filip Kniola, 2014-05-22

There are certain situations where a deposit is required from either buyer or seller. In such cases, you may issue a prepayment invoice.

Prepayment invoice is a document used to record advance payments from suppliers or clients. It contains the amount to be prepaid on a sales order and enables you to invoice deposits required from clients or sellers. 

Prepayments can be calculated based either on the percentage of the total order, or have a fixed amount. 

 

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Credit Note

author Filip Kniola, 2014-05-22

A Credit Note is a document type issued to correct an error which has been made in a sales invoice that's been processed and sent to a customer. Each invoice may be corrected and it is the only proper form of accounting interference. Any type of annotations or corrections on the invoice are not acceptable. 

 

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