Proforma invoice is an accounting document which shows how much a certain number of goods or services will cost in advance of a shipment. What differentiates it from an estimate or price quotation is the fact that the terms of sale are subject to change. It is used by a wide variety of businesses in every industry.
Proforma invoices are used in situations when the client have not yet agreed to the prices and is send a proforma to give them an idea of how much the goods or services will actually cost. InvoiceOcean allows your clients to easily convert a proforma to an invoice by clicking the "Convert to invoice" button. It is a useful feature which saves time on otherwise having to issue a new document and enter all data from the beginning.
A properly issued proforma should contain the below information:
Receipts and invoices are source documents in accounting.
When a buyer and a seller conduct business transactions they are required to record or document it with both of these documents.
A receipt is document stating that payment has been complete in order to finalize the sale. It usually works an ownership proof and should contain the following information:Continue reading
A large number of users look for a simple invoicing software for Apple Mac OS X system. InvoiceOcean can be successfully used on Apple products as it is fully integrated.
Invoice is the primary sales document, containing detailed information regarding completed transaction. It is the most popular accounting document. Properly issued invoice contains the following information:Continue reading
There are certain situations where a deposit is required from either buyer or seller. In such cases, you may issue a prepayment invoice.
Prepayment invoice is a document used to record advance payments from suppliers or clients. It contains the amount to be prepaid on a sales order and enables you to invoice deposits required from clients or sellers.
Prepayments can be calculated based either on the percentage of the total order, or have a fixed amount.
A Credit Note is a document type issued to correct an error which has been made in a sales invoice that's been processed and sent to a customer. Each invoice may be corrected and it is the only proper form of accounting interference. Any type of annotations or corrections on the invoice are not acceptable.