Our newest monthly summary of InvoiceOcean updates for July

Summing up July, we would like to start by sharing the news with you! InvoiceOcean was distinguished by the Innovation Nest in this year's ranking of the B2B software, in the Finance category. We are honored and glad that our work has been noticed. This proves we are moving in the right direction with our product updates.

In the meantime, the holiday season is already halfway over, but this is no reason for the work on new features to slow down! So what are the July product updates in InvoiceOcean, the invoicing software that helps small businesses create an invoice and manage their documents in just a few clicks?

1) Changes in reports

In the VAT report, the OSS filter has been removed. Also, the UK has disappeared from the list of EU countries (due to the changes BREXIT has brought).

Accurate reports matter for anyone running online invoicing across borders. A report that reflects the current EU country list saves time during tax season and lowers the risk of manual corrections. Since InvoiceOcean builds every report directly from the invoices already in your account, you do not need to keep a separate spreadsheet or repeat any bookkeeping work by hand.

2) New item numbering

At the request of our users, we have added item numbering. Now, you can change item order on your invoice when editing or creating it from scratch. With this change in place, you can see the number of products or services entered and decide on the configuration of your item order on documents.

This is especially handy when you rely on an invoice template with several line items, for instance when billing a client for several services at once. Being able to reorder and number each position makes it easier for both sides to reference a specific line, whether you are discussing an already issued invoice or sending a payment reminder for one item on a longer list.

3) The upgrade in recurring invoicing

For those using recurring invoices available in Professional and Enterprise subscription plans, we have introduced a check that runs when you delete a recurring invoice. This check will help see if the invoice to be deleted is currently in any invoicing cycle. This ensures that neither the previous invoices issued on the basis of the cycle nor the next ones scheduled to be issued are at risk. With this feature, the cycle is not interrupted - it cannot be deleted and will eventually be completed.

If you want to end the invoice cycle, be sure to read #16 here. Additionally, under every such invoice, you can read what cycle is the basis for your recurring invoice that you want to delete. This option allows you to efficiently determine the source of recurring invoices.

Recurring invoices are one of the most useful tools for small business invoicing when you work with subscription based or retainer clients, since they save you from recreating the same document every billing period. This new safeguard means you can manage your recurring invoices with confidence, without accidentally breaking a cycle that a client is already relying on for regular payments.

4) JSON formats

For API lovers - we have added JSON format to the price list (API).

This update is aimed at developers and businesses that connect InvoiceOcean to their own tools through the API, for example to keep a price list in sync with an external shop, automate e-invoicing between systems, or trigger a payment reminder from another platform. Having the price list available in JSON makes it simpler to plug InvoiceOcean into a custom workflow without extra parsing work on your side.

That wraps up our July updates. As always, every change above is already live in your account, so there is nothing extra you need to set up to benefit from it. If you have not tried InvoiceOcean yet, updates like these show how much effort goes into keeping online invoicing simple for small businesses, month after month.