Our newest monthly summary of InvoiceOcean updates for June 2021

Half a year has passed and summer is in full swing. This is definitely the perfect time to recharge your batteries, take stock and draw conclusions for the next six months. The holiday season is knocking on InvoiceOcean's door as well, but work on updating our online invoicing software continues uninterruptedly.

What new features have we implemented in June? Whether you create an invoice once a month or rely on recurring invoices to bill long-term clients, this update brings changes that make small business invoicing simpler and more compliant. Check it out below!

OSS invoices: keeping up with the EU VAT reform

From 1 July MOSS (Mini One Stop Shop) has changed to OSS (One Stop Shop), and we are up to date with the legal changes: the system now lets you generate documents according to the current guidelines. This matters for anyone using e-invoicing to sell digital services or goods to consumers across the European Union, since the reform requires charging VAT at the rate that applies in the buyer's country rather than the seller's own.

The OSS invoices option can be activated in the system, under Settings > Account settings > Configuration > Invoices and documents > OSS invoices. Next to it, you can also find an option Issue OSS invoices by default.

If the OSS invoice checkbox is selected and the appropriate Seller's and Buyer's country is entered, the system checks whether the Buyer is a registered EU VAT payer (according to the VAT ID in the VIES system). If not (also if the VAT ID is not entered), the system marks the invoice as OSS and inserts the appropriate VAT rates for that EU country on the items.

The Issue OSS invoices by default option in the account settings causes the system to automatically attempt to apply OSS for each sale. In other words, every time you create an invoice, the program automatically checks whether the Seller's and Buyer's data determine the use of OSS, so you do not have to remember to tick the box yourself.

Faster document management: multi-type filtering and JSON price lists

At the request of users, we have extended the filtering function by type of documents, with the possibility to select multiple types at the same time. Instead of switching between separate views for invoices, proforma invoices, or corrections, you can now combine them in a single filtered list. This comes in handy when you need to spot unpaid invoices quickly and send a payment reminder, or when you are reviewing a specific client's history across several document types at once.

For API lovers: it is now possible to download the price list via JSON by API. If your business relies on integrations with an online store, a CRM, or any other invoicing software you have built in-house, this makes it easier to keep prices synchronized without manual updates every time you create an invoice.

Reports get a sticky header for easier reading

There has been a change to the report header display in the Reports section. Currently, as you scroll down the page, the header follows the data presented, so column names stay visible even when you are looking through a long list of results. Be sure to let us know if you like this solution!

Security and invoice template improvements

We've implemented a protection to prevent the two-factor verification (2FA) code from being emailed too often. This closes a small but annoying loophole where repeated login attempts could trigger a flood of verification emails.

When it comes to creating custom templates, the handlebar variable with the invoice sending date has been introduced. If you design your own invoice template and want to show clients exactly when a document was sent, rather than only when it was issued, you can now pull that information directly into the layout.

Thank you for your support and lots of ideas for new features that you send us! Feel free to contact us and follow us on Twitter and Facebook.