Customisable Invoice Template

Whichever suits your needs better! In InvoiceOcean, we have prepared a set of free downloadable invoicing documents for you to choose from. Quickly download, fill out, and send to a client. You can create your invoice in Microsoft Word, Google Docs, Excel, Google Sheets and PDF. If you want to use more professional and customisable templates, test out InvoiceOcean invoicing tool with templates for free!

Depending on what business you are in, you might be looking for something that would be more customised to your industry. It makes sense to customise using different styles; for example, if you create an invoice for a legal firm, you would go with more conservative colors on professionally designed templates (the combination of grey and black). However, keep in mind that the invoice requirements are the same for every business industry, no matter if you are a painter or a business consultant, so feel free to choose any template you like and customise it to your needs.

There are only few invoice types that most businesses would use to send to their clients:

1. Standard Invoice - Standard invoices contain the basic information needed to record and pay an invoice such as seller and client details, goods or services delivered, invoice number and the date when the invoice is issued.
2. Proforma invoice - This invoice type is similar to an estimation or a quote. With proforma invoices, payment is not required, it's just some kind of an invoice draft that serves as a starting point for negotiation with a client or an approval of business terms.
3. Commercial invoice - Commercial invoices are quite similar to a standard business invoices. However, they are used for a specific purpose: transporting goods internationally and clearing customs. Among the specific information provided are the reason for crossing the border, country of origin, the Harmonized System Codes, and more.
4. Recurring invoice - Recurring business invoices contain the same products and prices. They are sent to the same client every month or in a repeated period of time, for example, every 2 weeks.

While some businesses still prefer sending invoices by snail mail, it is much more convenient to send invoices to clients by emails. If you decide to use a simple invoicing software, you can send an invoice to a pre-entered client email straight from the dashboard of your invoicing tool. The good thing about using an invoicing tool for sending digital invoices is that you can easily schedule an automatic reminder 1, 2, 3, 5, 10 days after an overdue payment.

Here are a few important elements every professional invoice should contain:

1. The name of the document “Invoice”
2. Consistent numbering; come up with your own structure, for example: INV/1/10/24
3. Issu date
4. Your items: products and services (don't forget to add quantity unit – lb., pc, unit, kg, days, months etc.)
5. Unit net price
6. Due date for an invoice to be paid
7. VAT tax rate if it applies (for example, for the EU countries)
8. Payment type (Credit card, cash, PayPal, check). Consider adding fast payments if you want to get paid faster.
9. Purchase order (PO) number – if applicable
10. Customisation options such as logo or signature

You might prefer to create and send business invoices in various formats: PDF, Microsoft Word, or Excel. They are free invoice templates that are easy to use. However, these days, you can also choose a more convenient and faster option of generating an invoice with which you can get paid faster. A good alternative to downloadable invoice templates an invoicing software. Some of them, like InvoiceOcean, have a free version including a number of free professional templates. A benefit of using InvoiceOcean is a simple integration with PayPal, Stripe, and Braintree that will help getting paid faster. Start using free invoice templates in InvoiceOcean.

With InvoiceOcean, can implement these quick tips that will help you get paid faster.