Customizable Invoice Template

Download for free, send, get paid – it's that simple!

invoice template

Free Invoice Templates

Download free templates in Excel, PowerPoint, Word, or make custom professional business invoices for free in less than 30 seconds with InvoiceOcean. With both options, you can easily add your company details, the details of your customers, due date for payment, products or services, and customize them with your logo. Then, you can easily print your invoice out, send it to your clients, and get paid straight away.

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Invoice Templates

Invoice template in Word format

Invoice Template Word

Microsoft Word format is easy to use and can make a slick and professional invoice your clients will love.

Customizable Template

Invoice Template Customize

Customize your invoice template and send it to your client with just a few clicks. Get paid x2 faster than with a traditional templates thanks to automatic reminders.

Invoice template in Google Docs format

Invoice Template Google Docs

This invoice templates is for you if you want to save everything online and access your documents from any place in the world.

Invoice template in Excel format

Invoice Template Excel

Customizable and easy to use formulas that make calculations automatically are the key reason to choose this invoice template.

Invoice template in PDF format

Invoice Template PDF

One of the main advantage of PDF invoice is that it can be viewed on any computer. PDF format is considered the best for sending invoices.

Invoice template in Google Sheets format

Invoice Template Google Sheets

Similar to Word invoices, with Google Sheets, you can access your invoices from anywhere in the world, on any device.

Customize your InvoiceOcean template

What is the best free invoice template?

Whichever suits your needs better! In InvoiceOcean, we have prepared a set of free downloadable billing documents for you to choose from, quickly download, fill out, and send to a client. You can create your invoice in Microsoft Word, Google Docs, Excel, Google Sheets, PDF. If you want to use more professional and customizable templates, test out InvoiceOcean invoicing tool with templates for free!


Invoice template by industry

Depending on what business you are in, you might be looking for something that would be more customized to your industry. It makes sense to customize using different styles – for example, if you create an invoice for a legal firm, you would go with more conservative colors on professionally designed templates (the combination of grey and black). However, keep in mind that the invoice requirements are the same for every business industry, no matter if you are a painter or a business consultant – so feel free to choose any template you like and customize it to your needs.

The most popular types of invoices

There only several invoice types that most businesses would use to send to their customers:

1) Standard Invoice

Standard invoices contain the basic information needed to record and pay an invoice such as seller and customer details, goods or services delivered, invoice number, the date when the invoice is issued.

2) Proforma invoice

This invoice type is similar to an estimation or a quote. With proforma invoices, payment is not required, it's just some kind of an invoice draft that serves as a starting point for negotiation with a customer or an approval of business terms.

3) Commercial invoice

Commercial invoices are quite similar to a standard business invoice. However, they are used for a specific purpose – transporting goods internationally and clearing customs. Among specific information, you can find the reason for crossing the border, country of origin, the Harmonized System Codes, and more.

4) Recurring invoice

Recurring business invoices contain the same products and prices – it's sent to the same client every month or in the repeating period of time – for example, every 2 weeks.

How do I create a simple invoice?

While some businesses still prefer sending invoices by snail mail, it is much more convenient to send invoices to clients by emails. If you decide to use a simple invoicing software, you can send an invoice to a pre-recorded client email straight from the dashboard of your invoicing tool. The good thing about using an invoicing tool for sending digital invoices is that you can easily schedule an automatic reminder 1, 2,3,5,10 days after your customer has passed a payment deadlines.

How to send an invoice?

Here are a few important elements every professional invoice should contain:

1. Include the name of the document "Invoice"

2. Use consistent numbering – come up with your own structure such as INV/1/10/21

3. Add a date when invoice is issued

4. List out your line items – products and services (don't forget to add quantity unit – lb., pc, unit, kg, days, months etc.)

5. Add unit net price

6. Add due date for an invoice to be paid

7. Add VAT tax rate if it applies (for example, for the EU countries)

8. Mention payment type (Credit card, cash, PayPal, check). Consider adding fast payments if you want to get paid faster.

9. Purchase order (PO) number – if applicable

10. Customization options such as logo or signature

Alternatives to using invoice templates

You might prefer to create and send business invoices in various formats –PDF, Microsoft Word, or Excel. They are free invoice templates that are easy to use. However, these days, you can also choose a more convenient and faster option of generating an invoice with which you can get paid faster. A good alternative to downloadable invoice templates is invoicing software. Some of them like InvoiceOcean have a free version including a number of free professional templates. A benefit of using InvoiceOcean is a simple integration with PayPal, Stripe, and Braintree that will help getting paid faster. Start using free invoice templates in InvoiceOcean.

Free invoice templates in other languages

Some invoicing tools help you create invoices in different languages (not only in English). They also make it possible to have two languages on your invoice template. You only have to input the information on the invoice once and after choosing the other language, your invoicing document is then automatically translated. For example, with InvoiceOcean you can access free business templates in over 30+ languages and create multiple variations of two languages – Georgian and Polish or Swedish and English, and many more.

Useful invoicing tips

With InvoiceOcean, you implement these quick tips that will help you get paid faster.

professional invoice template payment

Payment tracking

Check the payment status of your invoices with ease.

recurring invoices software

Recurring invoices

Never forget to bill your clients with recurring invoices.

automatic reminders – invoice template

Automatic reminders

Set up automatic follow-ups on unpaid invoices for getting paid faster.

online payment – invoice template

Online payments

Add a “Pay Now” button to all invoices and receive payments faster.

customizable reports - invoice templates

Customizable reports

Understand your business health in a glance with custom reports.

inventory management - invoice templates

Inventory management

Find all the documents you need to manage your warehouse online.

many departments - invoices

Add unlimited companies

Manage all companies and departments in one place.

invoice templates

Useful integrations

Integrate with Stripe, Paypal, Braintree, Woocommerce, and more.

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