The holiday season is already halfway over, but this is no reason for the work on new features to slow down! So what are the July product updates in InvoiceOcean?Read more
Late payments can cause you a lot of stress and anger, but luckily there are ways to take control of them.
In this article, we'll show how to deal with late payments and how to prevent them from occurring in the future.
Half a year has passed and summer is in full swing. This is definitely the perfect time to recharge your batteries, take stock and draw conclusions for the next six months. The holiday season is knocking on InvoiceOcean’s door as well, but work on updating the system continues uninterruptedly.
What new features have we implemented in June? Check it out!
The Easter Bunny jumped out of its Warren to bring you this festive monthly update. At the end of March, we got more Easter eggs in our basket as well as new functions within our program. Check out what we have prepared for you!Read more
March greeted us with a beautiful spring, and new functions appeared in InvoiceOcean just like snowdrops. Take a look at them and let us know which new features you like the most. Enjoy! :)Read more
Learn everything you need to know about EU VAT requirements – what is VAT invoice, when to issue it, and how to register for EU VAT. Find out how to create a VAT invoice in under 30 seconds.Read more
February greeted us with beautiful winter weather and many new features in the InvoiceOcean system. Invoices in Norwegian and Finnish? Yes, new languages are now available! We write about them and a few other novelties in today's summary. Enjoy! :)Read more
Learn how to choose the best invoicing software tailored to your business environment. This article will help you set the right criteria to finding the optimal invoice generator.Read more
We start this year's publications with a summary of the updates from the last month of the preceding year.
Hello! We present the last summary of the novelties in InvoiceOcean this calendar year. Today we write, among other things, about accounting notes and edition of invoices. Enjoy!Read more
Hello! We present another dose of news in the InvoiceOcean system. Today we write about a new feature on the product card, downloading invoices with its attachments as well as downloading only attachments from invoices. Enjoy!Read more
Contrary to appearances, personal computers are just as vulnerable to hacking attacks as those belonging to companies and institutions. How to protect your account from a cyberattack? What rules should be implemented in order not to lose money and… sensitive data?Read more
Hello! We present another monthly summary, with some interesting smaller novelties, as well as features that will undoubtedly interest many users. Enjoy!Read more
Hello! August passed extremely quickly, but it left some interesting changes in our system. We invite you to read what's new in InvoiceOcean. Enjoy!Read more
A coherent brand image emphasizes the entrepreneur's professionalism. It builds a positive image of the company in the eyes of the recipients and emphasizes its competitive advantage at the outset. What can you do to make your clients perceive your company as trustworthy and recommend it to others? In this article you will find some tips on how to build a positive brand image.
Support of an accounting office is the best solution for aspiring entrepreneurs who start their own business. If you have just set up a business or are planning to do so in the near future, be sure to look for a competent office. In this article you will find some tips on how to choose the best one.Read more
Hello! The holiday season is in full swing, but we hope you will find a moment to see what's new in the system. In July, among other things, we worked on new improvements regarding recurring invoices. Enjoy!Read more
Vouchers and gift cards can be an effective way to increase sales, gain customer loyalty and build a positive image for your store. This article will explain how to exploit the potential of both these tools.
Hello, we start July being sure of two things: 1) our team has already got used to remote working for good, 2) the summary of the month has not been bursting at the seams for a long time as it was in June ;) Does the avalanche of new functions have something to do with the possibility of working from home? In the summary, at the end, we will reveal the way to effective remote work; in the meantime, we invite you to learn more about the novelties in the system. Enjoy!Read more
Hello! May has passed extremely quickly. Therefore, we flip the calendar sheet and look at the results of our work, which we present in this entry. And today, among other things, we write about new language versions and a very interesting module that appeared as a beta feature. Enjoy!
A few days of May have passed, so we look back to check what April has brought to InvoiceOcean. Enjoy!
How to organize remote working during the coronavirus outbreak? Organization of duties, useful tools, proven advice
Due to the coronavirus pandemic, many entrepreneurs have posted employees to work from home. Unfortunately, not everyone instructed their subordinates on how to organize it. In this article we will explain how to work effectively from home. We will point out useful tools and tips based on the experience of people who work like this on a daily basis.
Hello, welcome to the monthly summary of new features in InvoiceOcean for March. Today we write a lot about imports and the category filter that appeared in several reports. Enjoy!Read more
Hello, we present another summary of new features and changes to the system. February this year has hardly felt like the shortest month, so our summary will not be shorter than usual either. Today’s reading can be interesting especially for those who use bank imports and the function of issuing receipts in InvoiceOcean. Enjoy!Read more
Hello! We have entered the first month of the new decade with a bang. We feel older and wiser with many experiences, but also happy that you were, and still are, with us - that for you we can constantly improve the system and promote the idea of ecological invoicing.
Got confused on what bills, receipts, and invoices mean? Get a quick overview on the document differences straight to the point.Read more
If you have used our system for a while, you may be familiar with some of our invoicing options. You can issue a wide range of documents using InvoiceOcean SaaS that include a standard invoice, credit note, bill, receipt and pretty much everything needed to run our business in terms of bookkeeping and to a degree accounting. However, one document we also have you should definitely check out or get familiar with is the proforma invoice.Read more
Some of the ways a client or business may try to do this is by asking you to do small projects, or less time-consuming project, on a pay-by-the-hour basis rather than a fixed rate. This will most likely benefit your client and not you because the client will know ahead of time you can finish the project quickly and pay you a meager amount for it based on the hourly rate they may try imposing on you. Make sure you discuss your options with your clients ahead of time as our system at InvoiceOcean offers various options for unit quantity on invoices.Read more
Invoicing has changed over the years from a practice of pen and paper record keeping (if you really go back in time you can even mention inscriptions on clay) of transactions to a robust system of revenue and expense tracking that complies with government regulations and VAT collection. It is a way for a business to keep tracks of goods bought and sold through in itemized list.Read more
Sending and receiving invoices varies around the world with each country having its own system in place that governs invoicing standards. However, general trends are followed among member states in the EU (for the most part), or states in the U.S. It is when we have to send invoices across farther geographical regions that we start running into barriers or real differences in the invoicing process.
An example of this is paying sales tax in the United States vs VAT rates in Europe and the United Kingdom. Another example is whether we pay the invoice based on the tax rate of the supplier vs customer, which can vary in different parts of the world. Finally, there are differences in what needs to be included on an actual invoice for it to be considered legitimate.Read more
Digital invoicing has its quirks like every other form of digital transaction. Sometimes we may send an invoice to the wrong recipient through pressing the wrong buttons on our keyboards and thus the wrong e-mail address gets entered. If we click too often without thinking through repetition, we may be making small mistakes along the way that can cost us big in the long term.
What can be quite troubling is if we make mistakes with financial data. We may enter the wrong bank number and our payee will either not be able to send us payments or in the worst case scenario, it will be sent somewhere else. More often it is the small mistakes that can cost us big financially.Read more
You may be asking yourself if you are a small business owner: do I really need robust invoicing software or really even care much about the invoicing process as a whole? Well, you should care and take invoicing seriously. Not just in case of government audits of your taxes and invoices you've been sending out and receiving, but for your own benefit.
When you invoice, you have a transaction record of interacting with other businesses and customers. You can use robust invoice software such as ours at InvoiceOcean to track these sales and look at itemized invoices to see where your growth lies and where your revenue comes from to keep expanding.
There are various market solutions available for businesses to tap into when it comes to invoicing. They all come with their own perks, upsides and downsides. Each also usually comes in the form of various payment plans available and price points per plan. Here is a comparison of InvoiceOcean UK’s pricing structure with that of some of our biggest competitorsRead more
Invoicing is a process that takes some effort and standardization in order for companies to function effectively for the long term. It is good to stick with one standard in terms of what is expected on an invoice, the payment to be delivered by the due date, and for companies to be able to follow their invoices (knowing which were paid and when for instance) for the long term with their clients.Read more
It has been a real pleasure and a growing experience for us to find out the differences between the way banking, financial systems and accounting or invoicing in general work in different regions of the world. This kind of research and product implementations helps us grow as a company and we realize that as invoicing becomes more international as companies have workers all over the world or work with companies across the world, the more option for bank transfers or payment processing, the better.
SaaS is paving the way for eInvoicing to be taking off the way it has over the past decade or so. One can argue that it is the reason governments, such as the European Commission, are starting to implement a strong push for eInvoicing. The European Commission is pushing for it to be adopted within the the public sector by 2020. It doesn't hurt that it helps the environment as well.Read more
Invoicing security is a touching subject because it often doesn’t get stressed enough and people are taken for a ride with promises. Security also does not necessarily mean an invoice that can be read between just two people. It can also mean security from phishing scams or ways someone with access to an account can convince a company that he should be the one getting payment not the actual client.Read more
There are a lot of us out there who use invoicing services on a regular basis. We either receive invoices or send them out monthly and it can be a headache tracking down what we owe or who owes us and when the invoices are due. Most free services or templates do not have any sort of tracking available without us issuing alerts, or something similar, on our calendars.
If you are a freelancer who sends out an invoice once in a blue moon expecting to be paid promptly and you usually do it after your work has been completed, a free service or even a template here and there might work for you. However, if you work with professional clients or corporations that require a VAT ID and bookkeeping, even in these cases it would not hurt you to get a service that offers these features and tracking in the long term.Read more
Invoicing is a task that many of us loathe. It is part of every freelancer’s and business owner’s repertoire and not something many look forward to. However, it doesn’t have to be that way and invoicing can be a fun way to interact with clients, friends, business partners and other companies.
With our recent foray into the UK market we decided to celebrate our launch with a press release. Here is the longer and more in-depth press release for you to digest about our recent move into the UK and what to expect from our invoicing services in the future. We hope the UK audiences will enjoy what we offer compared to other invoicing solutions out there and are always looking to improve any functionality or features through feedback. Questions and analysis are welcome. We also have a shorter version of the press release available, which i wrote, here with a quick run down of our launch and what we offer:Read more
The last time we made a summary of changes in our blog was March of this year. That is quote a while ago. Since then, we have made some additional major changes to our invoicing system that are worthy of note. However, lets focus on the last few months of changes that way you will know our latest additions in case you missed them through your regular invoicing.Read more
We are now strongly expanding into the UK with our UK-focused offering for invoices and our main UK site is now located at www.invoiceOcean.co.uk. The UK version of our SaaS or web app and eInvoicing solution has features specifically tailored for the region. An example of this is the PO or purchase number and VAT rates that are in tune with the UK rates that can be accessible with the click of the mouse from an invoice’s drop-down menu.
We have made numerous implementations to our international eInvoicing system -- accessible from www.invoiceocean.com -- into this UK version. We have also gained tools and insight from our 2016 acquisition of Invoice4U, a British-focused company that specialized in digital invoices. Their knowledge and insight into the British market and invoicing needs did not go unnoticed as there are still loyal customers to the former brand we cater to and work with on a regular basis using the older system.