Our newest monthly summary of InvoiceOcean updates for January 2020

Hello! We have entered the first month of the new decade with a bang. We feel older and wiser with many experiences, but also happy that you were, and still are, with us - that for you we can constantly improve the system and promote the idea of ecological invoicing. Enjoy!

New year, old tradition: we come back to our monthly summaries of what's new in the system. Let's check what has changed in InvoiceOcean this month:

New payment management options

Matching payments to the right invoices is one of those small admin tasks that quietly takes up a lot of time in small business invoicing, so this month we focused on making it faster and more flexible.

• You can now connect payments to payments, not only payments to invoices, which is useful when a transfer needs to be reconciled against another recorded payment rather than a document.
• You can change the date range by which you search for an invoice to connect to a payment. Until now, it was fixed at 6 months by default without the possibility of changing it, which made it hard to reconcile older invoices or ones issued outside that window.

Smarter payment dates on linked invoices

When linking a payment to an invoice, the system now transfers the date of receipt of receivables for a given transaction to the invoice, in accordance with the date indicated on the payment. This matters for anyone using online invoicing to keep accurate books, since the paid date shown on a document should reflect reality rather than the date it happened to be reconciled in the system.

How does the system behave if you combine one invoice with several payments? In this case, the payment date displayed on the invoice is the latest of all the connected payments, which keeps the reporting logic simple and predictable even for partially paid invoices settled over several transfers.

This kind of automatic date matching removes a manual step that many small teams used to handle by re-checking bank statements one by one. Whether a client settles an invoice with a single bank transfer or with several partial payments spread across weeks, the invoice always ends up with a payment date you can trust when preparing reports or answering questions from an accountant.

Clearer product purchase reporting

In the product purchase report, links have been added that lead directly to the corresponding documents in the Expenses section. Instead of searching manually for the underlying expense behind a reported purchase, you can now jump straight to it, which speeds up bookkeeping checks and month-end reconciliation.

A mobile app fix for sending invoices to multiple recipients

A patch has been uploaded to the mobile app that allows the full keyboard to display in the e-mail invoice dispatch box. Until now, the keyboard did not show a comma on some devices, which made it impossible to send invoices to many recipients at once directly from a phone. With this fixed, issuing and distributing an invoice on the go - including any recurring invoices sent to a group of clients - is far less frustrating.

Finally, we would like to wish all of our users that this year is full of business successes, but also gives moments of rest and relaxation.