Free UK invoice templates

Free Invoice Template UK

Download a free UK invoice template in Word, Excel, PDF or Google Docs and fill it in. Or skip the template: create a professional invoice online in 30 seconds, with numbering and VAT calculated for you.

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Free plan with 3 invoices a month. No credit card, no installation.

UK invoice template with VAT columns

Download your UK invoice template

All templates are free, with no sign-up. They include an invoice number, issue date, due date, seller and buyer details and a table for items, VAT rate and totals.

  • Word invoice template (.docx)

    Word invoice template (.docx)

    Edit in Microsoft Word, Pages or LibreOffice. Columns for net price, VAT rate, VAT amount and gross total.

    Download Word template Word template guide
  • Google Docs invoice template

    Google Docs invoice template

    Open it in your browser, choose File > Make a copy and fill it in. Nothing to install.

    Open in Google Docs Google Docs template guide
  • XLSX

    Excel invoice template (.xlsx)

    Spreadsheet layout with bill to, ship to, discount, tax rate and balance due. Works in Excel and Google Sheets.

    Download Excel template
  • PDF

    Printable PDF invoice template

    A blank invoice you can print and fill in by hand, or keep as a reference layout.

    Download PDF template

If you are VAT registered, add your VAT registration number next to your business name in the From section. Prices on the templates can be shown in pounds sterling.

What a UK invoice must include

GOV.UK lists these details for every invoice, whether or not you are registered for VAT:

  • A unique identification number (invoice number)
  • Your company name, address and contact information
  • The company name and address of the customer
  • A clear description of what you are charging for
  • The date the goods or services were provided (supply date)
  • The date of the invoice
  • The amount or amounts being charged
  • The VAT amount, if applicable, and the total amount owed

Extra details on a VAT invoice

If you and your customer are VAT registered, you must issue a VAT invoice. HMRC also requires:

  • A sequential number that uniquely identifies the invoice
  • Your VAT registration number
  • The time of supply (tax point) and the date of issue, if different
  • Quantity, unit price and VAT rate for each item
  • The total amount excluding VAT
  • The total VAT charged, shown in pounds sterling

Sources: GOV.UK, Invoices: what they must include and HMRC VAT Notice 700/21, VAT invoices. This page is a summary, not tax advice.

How to fill in a UK invoice template

  1. 1

    Add your details

    Your name or company name, address and contact details. Add your VAT number if you are VAT registered.

  2. 2

    Add your customer

    The customer name and address, and a purchase order number if they gave you one.

  3. 3

    Number and date it

    Use the next number in your sequence, the invoice date, the supply date and the payment due date.

  4. 4

    List items and totals

    Describe each product or service with quantity and price, then the VAT and the total amount owed.

Template or online invoice?

A template is fine for a few invoices a year. Once you invoice every month, an online tool saves time and mistakes.

  • Numbering done for you

    Every invoice gets the next sequential number automatically, so you never skip or repeat one.

  • VAT calculated

    Set the VAT rate on each line and InvoiceOcean works out the net amount, the VAT and the total.

  • Send and get paid

    Email the invoice as a PDF, add a Pay Now button and send automatic reminders for unpaid invoices.

Create it online in 30 seconds

More invoice templates and guides

UK invoice template FAQ

Is this UK invoice template really free?

Yes. You can download the Word, Excel and PDF templates and copy the Google Docs template without signing up or paying anything.

What must a UK invoice include?

A unique invoice number, your business name, address and contact details, the customer name and address, a description of the goods or services, the supply date, the invoice date, the amounts charged, VAT if applicable and the total amount owed.

Do I need a VAT number on my invoice?

Only if you are registered for VAT. A VAT invoice must show your VAT registration number, the VAT rate for each item and the total VAT in pounds sterling. If you are not VAT registered, you must not charge VAT.

Can I use this template for a VAT invoice?

Yes. The Word template has columns for net price, VAT rate, VAT amount and gross total. Add your VAT registration number and the time of supply to meet HMRC rules.

How should I number my invoices?

Use a sequential number that identifies each invoice only once, for example 2026-001, 2026-002 and so on. Do not reuse or skip numbers. InvoiceOcean numbers invoices for you automatically.

When does a customer have to pay an invoice in the UK?

You can set your own payment terms. If no payment date is agreed, GOV.UK says the customer must pay within 30 days of getting your invoice or the goods or service.

Is it quicker to create an invoice online?

Yes. With InvoiceOcean you enter your details once and each new invoice takes about 30 seconds. Numbering, VAT and totals are calculated for you and you can email the invoice as a PDF. The Free plan includes 3 invoices a month.

Stop editing templates. Invoice online.

Create, send and track UK invoices in your browser or on your phone. Free plan with 3 invoices a month, no credit card needed.

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